Missed-Call Revenue Recovery for HVAC Companies | Portland Metro OR | CashFlow Consultants
(503) 445-2657 See If My Business Qualifies
LIMITED CITY PILOT - Portland Metro

Your Next Job Called While You Were On Your Last One

We’re selecting 10 local HVAC companies.

We install, configure, monitor, and maintain the system that responds to missed callers, follows up automatically, routes replies, and helps move qualified prospects toward booking.

See If My Business Qualifies
14 days or five legitimate missed calls handled, whichever occurs first · No credit card · No contract
$0 setup fee·$297/month after the pilot
Standard phone and SMS usage is included during the pilot.

Every missed call is a service call booked with your competitor

When the AC goes out in July or the heat dies in January, customers call once. If you don't answer, they move on.

Fast response matters

HVAC customers often need help now

When heat or cooling fails, homeowners usually keep calling until a qualified company responds.

$300-$15,000+

From repair calls to full system replacement

A missed call may be a diagnostic visit - or a complete system replacement worth $10,000 or more.

You’re on another job

Calls arrive in attics, crawlspaces, and on rooftops

You cannot be on the job and at the phone at the same time. The system handles the first response.

Source: Invoca 2025 Home Services Call Conversion Benchmarks.

Calculate what missed calls are actually costing you

Enter your business numbers - see the real dollar impact

Use your own estimate based on missed calls that did not later convert.

Your Revenue at Risk
Estimated value of each new customer: $3,000
New customers lost per year: 52
Estimated missed-call loss rate: 12.5%
Annual revenue at risk: $156,000
Managed revenue recovery investment: $3,564
Illustrative Revenue Opportunity
$156,000 per year

Use your own call volume above. Results vary and are not guaranteed.

See If My Business Qualifies →

Once activated, the system works in three steps

Your onboarding call takes about 15 minutes. We handle number activation, registration, configuration, and testing afterward.

1

A homeowner's AC fails on a 95-degree day - you're on another call

They're hot, they're frustrated, and they need someone today. They're ready to book right now.

2

Within 60 seconds they get a text from your number

Automatic, immediate, professional. It sounds like it came from your dispatch team.

3

They book a service window or reply - and you get notified instantly

You wrap up your current job and come out to a new customer already confirmed.

CFC
Illustrative Recovery Flow
Messaging customized for your business
Example only
A customized acknowledgement is sent after a legitimate missed call.
The customer replies with the reason for the call or requests the next step.
The appropriate booking link or callback path is provided, and your team is notified.

An example of how the recovery flow works

The exact wording, timing, questions, and routing are configured for your business.

  • ✓ Messaging is customized to your business
  • ✓ The caller receives a prompt acknowledgement
  • ✓ Replies can be routed to booking or callback
  • ✓ Your team is notified when a lead responds

This Is a Managed Revenue-Recovery Service - not Just a Text Message

✓
Missed call text-back (responds within 60 seconds, 24/7)
✓
Automated follow-up sequence if they don't reply
✓
Two-way SMS conversation with customers
✓
Instant notification to you when a lead responds
✓
Booking link integration
✓
Complete setup, configuration, onboarding, and ongoing monitoring
LIMITED AVAILABILITY - 10 PILOT COMPANIES ONLY

Pilot Pricing and What Happens Next

Your onboarding call takes about 15 minutes. We handle setup and configuration. Your pilot begins when the number is approved and system is ready.

Pilot and Ongoing Pricing
✓
$0 setup feePilot participants pay no system setup charge.
✓
$59 one-time Phone Activation & Compliance FeeIncludes number purchasing, registration, opt-in compliance, and testing.
✓
14 days or five legitimate missed callsThe pilot begins after carrier approval and system testing.
✓
$297/month after the pilotNo long-term contract. Cancel anytime.

Common questions

Does this work with my existing business phone or dispatch system?
Possibly. The pilot requires a phone number that can send and receive SMS. In some cases, we can use a new number and forward missed calls to it. If you want to use your existing business number, it may need to be ported into the system. Porting eligibility varies, and some numbers may not be able to be ported back later. We review your number and available options with you before any changes are made.
What if a customer texts something I need to personally respond to?
You get an instant notification and can take over the conversation at any time. The system handles the initial response and keeps the customer engaged—you control the relationship from there.
What happens after the pilot?
We review the legitimate missed calls and opportunities handled during the pilot. If the system is a good fit, it continues as a fully managed service for $297/month. There is no system setup charge for pilot participants.
How long does setup take?
Your onboarding call takes about 15 minutes. We then handle phone-number activation, carrier registration or verification, workflow configuration, and testing. Carrier approval may take additional time. Your pilot begins only after the number is approved and the system is ready to send and receive messages.
Is this just an automated text?
No. The first text is only the beginning. We configure the response, follow-up, routing, notifications, booking path, and workflow. We also monitor and maintain the system so you are not responsible for managing another app.
Does this guarantee booked jobs?
No system can guarantee that every caller will reply or book. The purpose is to respond quickly, keep missed callers engaged, and create more opportunities to recover business that may otherwise be lost.
What counts as a legitimate missed call?
A legitimate missed call is a genuine prospective or existing customer call—not spam, robocalls, wrong numbers, vendors, or repeated calls about the same inquiry.
Are there any usage charges?
Standard phone and SMS usage is included during the pilot. Before you continue after the pilot, we review expected usage and explain any applicable carrier, messaging, or email charges so there are no surprises. Actual usage costs depend on message length, carrier, volume, and provider pricing.

Your Next Missed Call Does Not Have to Become Lost Revenue

See whether your business qualifies for the Portland Metro city pilot. We install and manage the system, measure what it handles, and review the results with you before you decide whether to continue.

See If My Business Qualifies

Find Your Biggest Revenue Leak

In a focused strategy session, we will review your current lead flow, identify the highest-value automation opportunity, and recommend the right system.

What to expect:
  • A focused review of the current lead process
  • Identification of missed opportunities
  • A recommended automation priority
  • No obligation