Missed-Call Revenue Recovery for Chiropractors | Portland Metro OR | CashFlow Consultants
LIMITED CITY PILOT - Portland Metro

We're running a limited pilot with 10 Portland Metro chiropractic practices.

We’re selecting 10 local chiropractic practices.

We install, configure, monitor, and maintain the system that responds to missed callers, follows up automatically, routes replies, and helps move qualified prospects toward booking.

See If My Business Qualifies
14 days or five legitimate missed calls handled, whichever occurs first · No credit card · No contract
$0 setup fee·$297/month after the pilot
Standard phone and SMS usage is included during the pilot.

Every missed call is a new patient walking into your competitor's office

It's not a staffing problem. It's a timing problem. The call comes in the moment you can least afford to answer it.

Fast response matters

Phone leads are high-intent opportunities

A prompt follow-up gives your practice another chance to engage a caller while the need is still immediate.

$1,000-$2,500+

Potential value of a completed treatment plan

Actual value depends on visit frequency, services, insurance, and patient retention.

You’re with a patient

Calls arrive when your attention is elsewhere

You cannot always interrupt treatment to answer the phone, and the front desk may not catch every ring.

Source: Invoca 2025 Home Services Call Conversion Benchmarks. The report analyzes more than 60 million calls and tracks call conversion and unanswered-call performance.

Calculate what missed calls are actually costing you

Enter your practice numbers - see the real dollar impact

Use your own estimate based on missed calls that did not later convert through a callback, text reply, or booking.

Your Revenue at Risk
Estimated value of each new patient: $1,700
New patients lost per year: 97
Annual revenue at risk: $164,900
Managed revenue recovery system - annual investment: $3,564
Illustrative Revenue Opportunity
46x return on investment

Estimates are illustrative and depend on call volume, service mix, close rate, job values, customer retention, and local market. Enter your own business numbers for the most useful result. Results are not guaranteed.

Use your own call volume and average customer value above to estimate the revenue opportunity for your business. Results vary and are not guaranteed.

See If My Business Qualifies →

Once activated, the system works in three steps

Your onboarding call takes about 15 minutes. We handle number activation, registration, configuration, and testing afterward.

1

A new patient calls your office and reaches voicemail

They're in pain, they need an appointment, and they've found you on Google. They're ready to book right now.

2

Within 60 seconds they receive a personalized text from your practice number

Automatic, immediate, personal. It sounds like it came from your team - because it represents your practice.

3

They reply, book online, or call back - and you get notified immediately

You walk out of the treatment room to a booked appointment, not a missed opportunity.

CFC
Illustrative Recovery Flow
Messaging customized for your business
Example only
A customized acknowledgement is sent after a legitimate missed call.
The patient replies with the reason for the call or requests the next step.
The appropriate booking link, callback path, or follow-up is provided, and your team is notified.

An example of how the recovery flow works

The exact wording, timing, questions, routing, and booking path are configured for your business. The messages shown here describe the process, not a fixed script.

  • ✓Messaging is customized to your business and service process
  • ✓The caller receives a prompt acknowledgement and next step
  • ✓Replies can be routed to booking, callback, or team follow-up
  • ✓Your team is notified when a legitimate caller responds

This Is a Managed Revenue-Recovery Service - not Just a Text Message

✓
Missed call text-back (responds within 60 seconds, 24/7)
✓
Automated follow-up sequence if they don't reply
✓
Two-way SMS conversation with patients
✓
Instant notification to you when a lead responds
✓
Booking link integration
✓
Complete setup, configuration, onboarding, and ongoing system monitoring
✓
Ongoing monitoring, maintenance, workflow adjustments, and support

What We Measure During Your Pilot

We review what the system handled before you decide whether to continue.

✓
Legitimate missed calls handled
✓
Callers who replied
✓
Callback requests generated
✓
Booking links clicked
✓
Appointments or estimates requested
✓
Opportunities recovered for follow-up
LIMITED AVAILABILITY - 10 PILOT PRACTICES ONLY

Pilot Pricing and What Happens Next

Your onboarding call takes about 15 minutes. We handle phone activation, compliance preparation, registration, workflow configuration, and testing afterward. Your pilot begins when the number is approved and the system is ready.

Book My 15-Minute Pilot Call

10 local pilot positions are available

Pilot and Ongoing Pricing
$0 setup fee Pilot participants pay no system setup charge.
$59 one-time Phone Activation & Compliance Fee Includes purchasing and configuring the number, preparing website privacy, terms, and opt-in materials, completing registration, writing use-case descriptions and sample messages, handling corrections or resubmissions, connecting the number to workflows, and testing calls and texts.
14 days or five legitimate missed calls The pilot begins after carrier approval and system testing are complete.
$297/month after the pilot No long-term contract. Cancel anytime.

Common questions

Does this work with my existing phone system?
Possibly. The pilot requires a phone number that can send and receive SMS. In some cases, we can use a new number and forward missed calls to it. If you want to use your existing business number, it may need to be ported into the system. Porting eligibility varies, and some numbers may not be able to be ported back later. We review your number and available options with you before any changes are made.
What if a patient texts something I need to personally respond to?
You get an instant notification and can take over the conversation at any time. The system handles the initial response and keeps the patient engaged - you control the relationship from there.
Is this HIPAA compliant?
The initial message is customized to your business and is designed to acknowledge the missed call, invite a response, and guide the caller toward the appropriate next step without requesting sensitive health information. For practices that require a formal Business Associate Agreement (BAA) and full HIPAA-compliant messaging infrastructure, we offer this as an add-on available to annual plan subscribers. Ask us about this during your onboarding call, and as always, consult your compliance advisor for your specific situation.
What happens after the pilot?
We review the legitimate missed calls and opportunities handled during the pilot. If the system is a good fit, it continues as a fully managed service for $297/month. There is no system setup charge for pilot participants.
How long does setup take?
Your onboarding call takes about 15 minutes. We then handle phone-number activation, carrier registration or verification, workflow configuration, and testing. Carrier approval may take additional time. Your pilot begins only after the number is approved and the system is ready to send and receive messages.
Is this just an automated text?
No. The first text is only the beginning. We configure the response, follow-up, routing, notifications, booking path, and workflow. We also monitor and maintain the system so you are not responsible for managing another app.
Does this guarantee booked jobs?
No system can guarantee that every caller will reply or book. The purpose is to respond quickly, keep missed callers engaged, and create more opportunities to recover business that may otherwise be lost.
What counts as a legitimate missed call?
A legitimate missed call is a genuine prospective or existing customer call - not spam, robocalls, wrong numbers, vendors, or repeated calls about the same inquiry.
Are there any usage charges?
Standard phone and SMS usage is included during the pilot. Before you continue after the pilot, we review expected usage and explain any applicable carrier, messaging, or email charges so there are no surprises. Actual usage costs depend on message length, carrier, volume, and provider pricing.

Your Next Missed Call Does Not Have to Become Lost Revenue

See whether your business qualifies for the Portland Metro city pilot. We install and manage the system, measure what it handles, and review the results with you before you decide whether to continue.

See If My Business Qualifies
14 days or five legitimate missed calls handled · $59 one-time phone activation fee · $297/month after the pilot